Agile sprint planning meeting to align the team on the upcoming sprint: goal-setting, backlog refinement and task breakdown
Brief summary of the sprint review: what was delivered, what's carrying over
Changes to priorities, deadlines and dependencies since last sprint
Product Backlog
Team availability: holidays, training, support duties – what's our actual capacity?
Team calendar
What outcome do we want by the end of the sprint? Make it concrete and testable.
PO explains each item, team asks questions, clarify acceptance criteria, estimate effort
Prioritised product backlog
Final selection based on velocity and capacity – make sure the team believes in the commitment
Break each story into technical tasks – small enough to complete in one day
Sprint backlog items
Dependencies between items/tasks and with other teams – flag them early
Open questions, blockers, areas where we need help from outside the team
Read back: sprint goal, selected items and total story points
Sprint backlog
Does the team believe this is achievable? Address any doubts before closing.
PO confirms the sprint goal, clarify any open items, close the meeting